Minutes of the Banner Core Group Meeting, May 14, 1999

Minutes of the Banner Core Group Meeting, May 14, 1999
Buckman 358 1:20 – 2:25 p.m.

Attendees: Brother Kenneth Arnold, Susan Bittenbender, Craig Blackman, Lisa Chang, Carroll Keyes and Brother John McGoldrick

Absent: Tommy Faulkner, Barbara Havey, Cheryl Leslie, Ken Massa, Mary Ortiz and Rita Raniszewski

CC: President’s Council

New Items:

Conversion of Fundal’s Organizations into Banner (Brother Kenneth Arnold)

In order to meet the deadline of June 1, 1999, the Institutional Advancement Office (I.A.) and the Business Office (B.O.) will have to work very closely together with Brother Kenneth Arnold to convert I.A.’s organizations into Banner.

June 1, 1999 is a critical deadline because the Finance System is scheduled to go live. The organizations’ names and I.D. must be established in Banner so the Accounts Payable Department of the B.O. will be able to add the additional vendor information.

The organizations were originally scheduled to be converted by April 1999. However due to the FALA report and other extenuating circumstances, the conversion was not complete. According to Brother Kenneth Arnold, the conversion can be completed by June 1 if both I.A. and the B.O. focus their attention on the action items listed below:

Action Items:

1. Must be completed by Wednesday, May 19, 1999:

The B. O. and I.A. will have to agree upon the organization names.
Determine how the Non-Persons (vendor or organization) will be assigned I.D.s: Banner generated or same ones used in Univers and Fundal.

2. Must be completed by Friday, May 21, 1999:

I.A. must clean up the organization data in Fundal. If the data is not clean, then it will not be converted into Banner.

3. Must be completed by Sunday, May 23, 1999:

I.T.S. will have to re-size the tables before the information is loaded.

4. Must be completed by Monday, June 1, 1999:

I.T.S. will have to update CBU’s Data Entry Standards for the decisions made regarding the naming convention and assignment of the I.D.

ALERT: If the June 1, 1999 deadline is not met, the conversion of the Fundal data may be seriously jeopardized, because once the organizations are entered by the B.O., the I.A. will have to manually enter the rest of their information to prevent duplicates.

Update on implementation of the Human Resources System

There was no report on the progress of this implementation.

Update on implementation of the Finance System

There was no report on the progress of this implementation of the scheduled go-live date of June 1, 1999.

Sybase Software (Carroll Keyes)

This software is installed and working satisfactorily for Sallie Mae to install the application for processing loans electronically. This test will be conducted when Steve Bellin, the Financial Aid Consultant, returns on June 14, 1999.

Evision Printing demos (Carroll Keyes)

The Payroll Application to print payroll checks is installed and is ready for testing when the Human Resources Consultant, Bronwen Scott, returns on May 24, 1999.

Action Items:

I.T.S. will contact Evision for the application to print Accounts Payable Checks as well as for printing student grades.
I.T.S. will contact the bank to make sure the link between CBU’s download and the Bank’s upload is Y2K compliant.

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