Academic Records
Below you can find important information about your CBU academic records:
- Change of Personal Data
- Consent to Release Academic Information
- Earning Credit Outside CBU Coursework
If you have any further questions, please do not hesitate to contact us!
Change of Personal Data
Personal Data Updates include:
- Address Change
- Name Change
- Change of SS Number
Name changes must be made in writing. You can make Address changes via Banner Web. In addition to making a written request, all name changes must be accompanied by an official document reflecting the change in name.
Consent to Release Academic Information
CBU does not release information about your academic performance without your explicit consent. Consent forms must be completed and delivered to the Registrar's Office or faxed to (901) 321-3257.
Earning Credit Outside CBU Coursework
You may be granted credit from the following sources:
- Advanced Placement Examinations (AP Tests)
- CLEP – College Level Examination Program
- International Baccalaureate
- Challenge Examinations
- Military service/schooling
- Transfer Articulation Agreement
- Experiential Assessment
Courses for which Challenge Exams are permitted are determined by the Department Chair after consultation with the department faculty. Challenge Exams must be completed before the end of the drop/add period at the beginning of a semester. Students who feel that they have mastery of the material of a particular course may take a departmentally administered examination for credit in that course. A student wishing to take such a test should consult with the Chair of the department in which the course is offered. The fee for taking the examination is $100.00, which is not refundable. There is no additional fee for posting if credit is awarded.
No Challenge Exam is allowed for any course which was previously failed either at Christian Brothers University or elsewhere. A student may not retake a Challenge Exam after failure of a previous Challenge Exam in that course.
Form: Request for Challenge Exam
All veteran students are required to submit a DD214. All post secondary education/training including military will be evaluated, and credit evaluated appropriately. No VA certification can be sent in unless the VA student fills out the Request for Verification Form in the Registrar’s Office each semester that the VA student is enrolled.
Students may be granted credit for college-level knowledge and understanding related to the student’s degree program and gained from non-college instruction. Credit for professional or technical courses, licenses, certifications, workshops, or similar instruction can be awarded if completion, clock hours, and content are documented thoroughly. Documentation is evaluated for credit by the department chair who teaches in the area in which credit is sought. The student must submit all appropriate documentation to the Dean of Academic Services, Dean of Graduate and Professional Studies, or the Director of Academics for Graduate and Professional Studies. The documentation will then be forwarded to the academic department chair for evaluation. The department chair will complete the evaluation form detailing what, if any, credit should be awarded and then forward the material back to the Dean of Academic Services, Dean of Graduate and Professional Studies, or the Director of Academics for Graduate and Professional Studies to ensure that duplicate credit is not being awarded if several departments must evaluate the information. The Dean of Academic Services, Dean of Graduate and Professional Studies, or the Director of Academics for Graduate and Professional Studies will submit the awarded transfer credit to the Registrar’s Office for posting. The credit awarded will not be posted to the student’s transcript until the student has earned 12 hours of academic credit at Christian Brothers University.
Course Load
Students considering underloading (enrolling for fewer than 12 semester hours at the undergraduate level and 9 hours at the graduate level) should consult with their advisor and Financial Assistance. Underloading may impact financial aid eligibility, progress toward degree completion, participation in co-curricular activities (especially intercollegiate athletics) and may even affect such things as eligibility for health insurance coverage.
Grades
Grades are listed at the mid-semester for day students and at the end of the semester for all students and programs. Grades are made available through Banner Web. All CBU students must have a CBU email address. Only semester grades are kept on permanent records. For the purpose of computing averages, grades are converted to quality points. The grades with their significance and the corresponding points are:
| Grade | Significance | Quality Points |
| A | Excellent | 4 |
| B | Good | 3 |
| C | Satisfactory | 2 |
| D | Barely Passed | 1 |
| F | Failed | 0 |
| FA | Failed - Excess Absences | 0 |
| FN | Failed - Never Attended | 0 |
Some programs require a grade of “C” or higher as a pre-requisite to the next course. The Grade Point Average is obtained by dividing total quality points by total hours attempted, with the exception of hours attempted in which the grades of “P” or “W” are given. The mark “P” is used to indicate passing, and the mark “F” to indicate failing or unsatisfactory work in certain specific courses. The hours in these courses are counted in the total load, but the mark of “P” is not used in the calculation of the Quality Point Ratio whereas the mark of “F” is. These marks are also used in some non-credit courses. “W” indicates a student withdrew from a course without penalty. “NR” grade is given when an instructor fails to turn in a grade report.
Incomplete Grades
Instructors will penalize a student for failing to submit required work. Alternatively, an instructor may agree to give a student a temporary grade of“I” if asked by the student in a timely fashion. Instructors are under no obligation to agree to give a grade of “I.” The grade of “I” can only be givenafter the student, the instructor and the dean of the particular school in which the incomplete grade is being given sign an “Incomplete Contract”specifying the work to be completed and return it to the Registrar’s Office for the posting of the incomplete grade. Incompletes can only be given if the paperwork is completed at least one week before final exams. Exceptions to this deadline may only be made by the Dean of Academic Services (day students) or the Associate Registrar (GPS students). These will only be granted for a documented illness, a serious family emergency, or another issue of comparable magnitude. Requests made by students for an exception to this deadline must be received by the Dean of Academic Services or Associate Registrar by the last day of exams. The “I” grade will not be computed in the GPA. When the “I” is changed to a grade, that grade will be calculated into the GPA, and the “I” will show next to the new grade. The “I” grade does not satisfy the prerequisite if the course is needed to the continue to the next course. The grade is changed to “I/F” if all the work is not completed by the midterm of the following semester for day courses or the end of the following term for evening courses.
Form: "Incomplete Contract”
Failure to attend a class or ceasing to attend a class does not constitute a drop, and a grade of “F” will be recorded.
Deadlines for Incompletes:
| Program | Auto Grade Change Date |
| Undergraduate - Day | Midterm of following semester (Fall or Spring) |
| Undergraduate - Professional | End of following term (Aug, Oct, Jan, March, June) |
| Graduate | End of following semester (Fall or Spring) |
Academic Standing
UNDERGRADUATES:
| Total Credits | Minimum Acceptable GPA |
| 1-23 | 1.50 |
| 24-59 | 1.70 |
| 60 or more | 2.00 |
Academic Probation
A student whose cumulative GPA falls below this minimum acceptable level in any semester will be placed on Academic Probation for the subsequent semester. If the student attains at least the minimum acceptable cumulative GPA during the probationary semester, Academic Probation will be removed. A student who is on probation is limited to 15 hours per semester unless written permission to carry more has been obtained from the Vice President for Academic Affairs. If the student does not attain the minimum acceptable cumulative GPA during the probationary semester but does attain a semester GPA of at least 2.00, the student will remain on Academic Probation and may continue at the University.
Probation Failure
If the student does not attain the minimum acceptable cumulative GPA during the probationary semester and does not attain a semester GPA of 2.00, the student has failed probation and will be suspended from the University for one semester (Fall or Spring). Any student who has been suspended because of a failing average will not be eligible to reenter the University until he or she has stayed out at least one semester (Fall or Spring). Credits earned during the semester of suspension because of academic probation are not transferable for re-entry into the University.
GRADUATES:
Graduation from a graduate program requires a cumulative GPA of 3.0 or better.
Continuation in Program
All participants are expected to maintain a grade point average of 3.0 or higher on a 4.0 point grade scale. Persons who fail to attain and maintain the 3.0 GPA may be allowed to continue in the program On a probationary basis. Failure to remove the probationary condition within two semesters will cause the participant to be dismissed from the program. A person dismissed from the program may reapply after being out of the program for one academic year. Each graduate director will monitor the performance of students enrolled in the respective graduate program.
Repeating Courses
Courses may be repeated in an attempt to improve a grade in any course taken at Christian Brothers University. Computation of the student’s grade point ratio will be based upon the most recent grade earned in the course, although the record will reflect all grades earned in a course. If a student earns a failing grade in a repeated course, he will lose any previously earned credit in that course. No undergraduate course may be repeated more than two times (a total of 3 enrollments) for the purpose of obtaining a higher grade. No graduate course may be repeated more than once (a total of 2 enrollments) for the purpose of obtaining a higher grade. A semester or term in which the student withdraws from the course with a grade of “W” will be counted as an initial enrollment or an attempt to repeat the course. A student may not repeat any course off-campus in which a failing grade has been received at Christian Brothers University.
Dean's List
Superior scholarship is recognized by the publication of the Dean’s List after each announcement of semester grades. Students awarded Dean’s List honors have carried a minimum of 12 hours and have earned a minimum Grade Point Average of 3.4. Any grade of “D,” “F,” “I,” or “U” automatically eliminates a student from this recognition, regardless of other grades. Courses in which the grade given is “P” (pass) are not included in any calculations for the Dean’s List.
