BYLAWS FOR
The name of the
organization shall be Fenwick Road Neighborhood Association, hereinafter
referred to as the Association.
Article
II. Purpose
The purpose of the
Association shall be:
A. To maintain
and improve the dignity and integrity of the homes located in the area.
B. To preserve the residential
quality of the area.
C. To insure
orderly and compatible land use in the area.
D. To encourage
homeowners living in the area to improve their homes, and real estate investors
with property in the area
to improve their holdings.
E. To work
together in problems and issues of common concern.
F. To promote
health and safety of the community
G. To oppose
indiscriminate and unreasonable zoning or development plans.
H. To promote and support the
positive and constructive use of public land and buildings within the
community.
I. To encourage
beautification of public properties within the community.
J. To
cause or encourage the removal of debris, trash, weeds, and the correction of
hazardous conditions and
unsafe activities in and about the community.
K. To promote and encourage sound
environmental and ecological practices and activities in the community.
L. To engage in
charitable and related activities in the community.
M. To encourage
social interaction between neighbors.
Article
III. Policy
A. The policy of
this Association shall be non-profit, non- commercial and non-partisan.
B. It may engage in the raising and
contribution of funds only if these funds are used for the maintenance of the Association and
for the benefit of the membership and its elected officials.
Article IV. Membership
A. Membership in the Association shall be restricted to persons
residing in the City of
On the North: Poplar
On the South: Central
On the East:
On the West:
Provided, however, that
any person residing in a contiguous area or owning property in the area but not
residing in the area may, upon application to the Association, be accepted for
membership by the Association.
B. Any member, after
paying dues, shall be designated a "member in good standing”, and shall
have the right to vote at regular meetings of the Association or special
meetings thereof, during the year of his/her membership.
Article
V. Officers and Executive Committee
A. The officers of the
Association shall be the president, vice-president, secretary and treasurer (or
secretary- treasurer) and shall be members in good standing.
B.
The officers of the Association shall constitute the Executive Committee.
Designated Association members may be invited to Executive Committee meetings,
but shall not vote.
Article
VI. Election of Officers
A.
The officers shall be elected at the annual January meeting of the Association
and shall take office immediately upon conclusion of said meeting. The officers
shall serve for a term of one year and not to exceed two consecutive terms,
until their successors are elected and qualified.
B. Nominees for office must receive a majority of the votes in
each election.
C. The
Executive committee shall present at the annual meeting a slate of nominees for
officers to serve for the ensuing year. Nominations may also be made from the
floor.
D. Credentials of nominees shall be cleared
through the Secretary and Treasurer to ensure that the nominee is a dues paying
member.
E. Officers of the Association may be recalled by a 2/3 vote of
the members in good standing present at the time of the vote. The recall effort
must have been announced at the previous meeting or by written notification at
least 2 weeks prior to a special meeting organized for the purpose.
Article
VII. Vacancy of Elected Officers
A.
President: In the event of a vacancy, the Vice-President shall assume the
Office of President for the remainder of the term.
B.
Vice-President, Secretary, and Treasurer: In the event of a vacancy in any of
these positions, a new election will be held to fill the vacancy unless it is
within 3 months of regular elections.
Article
VIII. Duties of Officers
A. The President:
1. Shall preside at all meetings of the Association and the
Executive Committee.
2. Shall be chief executive officio and have general management
and control of the affairs of the Association.
3. Shall be an ex-officer member of all committees.
4. Shall perform all duties as from time to time may be assigned
to him by the Association.
B. The Vice-President:
1. Shall, in the absence of the President, perform the duties and
exercise the powers of the President.
2. Shall perform such other
duties and have such other powers as may, from time to time, be assigned to him
by the Association.
C. The Secretary:
1.
Shall
attend all meetings of the Association.
2.
Shall
record al' votes and the minutes of all proceedings and maintain the minutes.
3. Shall give, or cause to
be given, all notices necessary and proper.
4. Shall perform all
other duties as may be prescribed by the Association or the President, under
whose supervision he or she shall be.
5. Shall, upon a request from the president, vice president or
other council member, or prior to the scheduled meeting of the Association with
sufficient time for distribution, a newsletter should be prepared for
distribution to the Fenwick Road Neighborhood Association residential area to
include all of Fenwick road north of Central, all of Fenwick road south of
Central and the Picardy circle area. The letter and its contents will be available for review by the FRNA
council as well as approved by the council prior to the distribution of the
newsletter. Once approved the newsletter should additionally be sent to the
webmaster for posting to the FRNA web site
D. The Treasurer:
1.
Shall have custody of the
Association funds.
2. Shall keep full
and accurate records.
3. Shall deposit all receipts in the name of and to the credit of
the Association, in such depositories as may be designated by the Association.
4. Shall disburse the funds of the Association as authorized by
the Association (or Executive Committee, as authority is delegated, from time to time, by the
Association). Checks of the Association shall require the signature of both the
Treasurer and the President.
5. Shall render to the President and the Association, whenever
required, and account of all the Treasurer’s transactions, and of the financial
condition of the Association.
6. The Treasurer's accounts shall be subject, at the direction of
the Executive Committee or the Association, to audit. The auditor being appointed
by the President and approved by the Executive Committee.
E. The Executive Committee:
1. Shall exercise all the powers given it
by the Association and the by-laws.
2. Shall act on all matters arising in the
intervals between regular and special membership meetings and shall report such
action at the next regular meeting of the Association.
3. Shall
coordinate the carrying out of the objectives of the membership and administer
the objectives of the Association.
4. Shall
recommend and submit new policies and changes in by-laws, for approval by the
membership at its next meeting.
5. Shall meet on call of the
President on two- (2) weeks notice.
6. Shall have a majority as
quorum.
7. Shall assist the
Treasurer in preparing an annual budget for submission to the Association for
approval.
Article
IX. Meetings
A. The annual meeting of the Association shall be held in January , when officers shall be elected. Regular meetings
shall be held at least 6 times each year.
B. Special meetings of the Association shall be held at such time
and place as the Executive Committee may select. Special meetings may also be
called by five (5) members in good standing. Notice of the business at hand
must be included in the notice to Association members. No additional business
may be conducted at a special meeting.
C. Written or printed notice stating the place, day, and time of
the meeting and, in case of a special meeting, the purpose or purposes for
which the meeting is called and the person or persons calling the meeting,
shall be published in a flyer or the newsletter or announced at any previous
annual, monthly, or special meeting of the Association. Membership shall be
notified at least 1 week prior to the meeting.
D. Those members in good standing present shall constitute a
quorum at regular and special meetings.
Article
X. Dues
A. The Association shall have the right
to assess dues for the support of the Association.
B.
Only members in good standing who paid their dues and special assessments shall
be eligible to vote in regular or special meetings.
C.
Dues shall be $12 per year for each household and may be prorated for members
joining late in their first year of membership.
D. Dues shall be paid for the year July 1 to June 30.
E.
Payment of dues allows two adult (at least 18 years old) residents of the
household to vote. Additional dues are required if more than two household
residents choose to vote.
F. Dues shall be $24 per year for each business that chooses to
join the Association.
Article
XI. Amendments
A. The By-laws may be amended
at any regular meeting or special meeting, provided that at least thirty- (30)
days notice is given to all members of any proposed constitutional amendment.
B. Any proposed change
in the By-laws presented to the regular of special meeting must be approved by
a majority of the members in good standing present for the vote.
Article
XII. Ratification
A. These bylaws shall be ratified by a majority vote of eligible
members at a meeting cal,ed
for the purpose of ratification .
Article
XIII. Conduct of Meetings
A. The conduct of business of the Association shall be governed by
Robert's Rules of Order, most recent edition unless otherwise voted by members
in attendance.
B. The general order of business shall be:
1. Call to Order
2. Determination of Quorum
3. Approval of
Previous Minutes
4. Reports of Officers
5. Reports of
committees
6. Old Business
7. New Business
8. Adjournment