University of Michigan (September 12, 2001)
The University of Michigan Medical School has just decided to solicit paper applications from applicants who are planning to (or have already) applied to us via AMCAS this year. We know that many applicants are anxious to have us start their reviews and to be certain that we have their materials. We invite the applicants to send us a paper copy of their AMCAS application and a copy of their official MCAT scores at this time. (NOTE: This is not a requirement of applying to the UMMS, but it is an option available to all applicants. We expect to continue to get verified application data from AMCAS regularly. In many cases, we already have paper applications furnished by AMCAS, even though we may not have electronic data yet. This is simply part of a plan to move things along, for the applicants as well as for our office.) We are notifying our preliminary applicants of this new option via email. We will also have an announcement on the school's web page.

A representative from the University of Cincinnati College of Medicine asked me to forward this information on the listserv.

The University of Cincinnati College of Medicine is requesting that ALL applicants for the 2002 entering class register AT THE COLLEGE'S WEBSITE:

http://www.med.uc.edu/ or

http://onlineapp.med.uc.edu

The introduction of a new admissions system by AMCAS has resulted in a number of challenges for both applicants and medical schools. While the system offers many advantages when it is fully developed and implemented, it has, unfortunately, caused significant delays and uncertainty concerning the receipt of applications by the medical schools. In order to assure our applicants and our Committee on Admissions that we have the information necessary to evaluate every applicant for the class of 2002, we have developed a special on-line application. We are requesting that every applicant who has applied through AMCAS 2002 to the University of Cincinnati College of Medicine register at our website. If an application has been received from AMCAS, the applicant will be asked to submit additional brief information. If an application has not been received, the applicant will be asked to complete a special on-line application.

The University of Cincinnati will remain a part of the AMCAS system and should be listed in the AMCAS directory as one of the schools to which applicants can apply. We thank you and your students for your patience thus far and want you to know that the College of Medicine Committee on Admissions is making every effort to facilitate their application to our medical school this year. For this reason, we have limited the information we are requesting on our website. Applicants will need their AMCAS Identification number to begin the University of Cincinnati application and we also recommend that they have a printed copy of their AMCAS application to assist them in completing our application.

We strongly urge all Early Decision applicants to register ASAP.

We would greatly appreciate your cooperation in notifying your students of this information. Thank you.

August 30, 2001

Denise Robinette, MA
Senior Academic Advisor

Applying to UC medical schools for Fall 2002

The five University of California Schools of Medicine are deeply concerned about the difficulties and delays applicants have suffered because of technical problems in processing and transmitting AMCAS applications to medical schools. While all hope that AMCAS rapidly solves its problems, Admissions Deans on all five UC medical school campuses have agreed to the unprecedented institution of an initial application form specific to UC medical schools. It is derived from the AMCAS application form we used up until 2001. It will allow you to apply directly to all, or any, UC medical campus. THIS IS NOT A SUBSTITUTE FOR THE AMCAS APPLICATION, WHICH YOU MUST CONTINUE TO FILE. This specific application will simply allow us to begin processing your application immediately. Final admission decisions will await our receipt of verified materials from AMCAS. This initial UC application will get us all started and provide applicants with information on their status with UC schools as rapidly as possible.

While filling out and mailing the UC medical school initial application document will take a little extra time, we have tried to make it as easy for you as we can. We believe the benefit to you of getting the process underway by direct contact with the UC school or schools of your choice will be worth the trouble.

The 2002 University of California Medical School Application.

UC Davis: http://medome.ucdavis.edu
UC Irvine: http://www.meded.uci.edu/admissions/
UC Los Angeles: http://www.medstudent.ucla.edu/admiss
UC San Diego: http://medschool.ucsd.edu/admissions
UC San Francisco: http://www.som.ucsf.edu/som/education/admission

Please note: You may simply include a printed copy of the personal statement and the academic record from your AMCAS 2002 application. However, you must complete pages 1 and 5 of this initial UC application.

The 2002 University of California Medical School Application is available in two formats
1. Enter on-line, print and save 2002 Application Form (RTF)
2. Download and print 2002 Application Form (PDF)
Instructions are available separately: Download 2002 Application Instructions (PDF)

Further and specific information on the UC Schools of Medicine initial application can be found on the website of any one of the five medical schools (e.g. http://medome.ucdavis.edu). Both formats of the application allow you to simply mail copies of the application to your choice of medical schools.

Linda M. Scott
Health Sciences Coordinator
Advising Services, 111 South Hall
University of California
1 Shields Avenue
Davis, CA 95616-8508
Email: lmscott@ucdavis.edu
Phone: (530) 752-2672
Fax: (530) 752-4545
http://advisingservices.ucdavis.edu

Subject: Procedures for Application to the University of Chicago Pritzker
School of Medicine

Dear Health Professions Advisers,

We want to begin by thanking each of you for the remarkable dedication, patience, sense of humor, and flexibility you have demonstrated in helping your students through this most challenging AMCAS application year. You are faced with difficult challenges even in a year that proceeds smoothly. We know the challenges that this year presents have impacted your lives in many ways.

The text below has been sent today to your students for whom we have received preliminary AMCAS information. We have asked students to send us a copy of their AMCAS application once it has been certified by AMCAS. We are not asking them to wait for their verified application but to wait until the "Date Certified" is indicated in the upper left-hand corner of their AMCAS application.

Please know that we are available as a resource to you and your students as we continue to work through this application process. Contact us with any questions at slr7@midway.uchicago.edu or elombard@midway.uchicago.edu or by phone at 773-834-1922.

Best wishes to you all! Take care.
Sylvia Robertson, Assistant Dean for Admissions and Financial Aid,
The University of Chicago Pritzker School of Medicine
R. Eric Lombard, Ph.D., Associate Dean for Admissions and Financial Aid,
The University of Chicago Pritzker School of Medicine

TEXT SENT TO APPLICANTS

Subject line: Application to the University of Chicago Pritzker School of Medicine

Dear Applicant:

Thank you for your interest in the University of Chicago Pritzker School of Medicine! We look forward to working with you throughout this application process. We understand that you are applying to medical school in an application year for which there is an additional level of complexity and, at times, confusion. Please be assured that we are here as resources for you throughout the application process. We will, at each point, develop any strategies needed to insure an efficient, complete, and fair review of your application. Our commitment to doing this means that at this point we must ask for your help. In order to insure that your application to Pritzker can be processed in a timely manner we ask that you now provide us with a copy of your certified AMCAS application. Submit the AMCAS application available to you at this point, either verified or unverified. But, only submit your application after it has been certified by AMCAS. The certification date will be visible in the upper left-hand corner of the first page of your AMCAS application. Please choose one of the methods below.

Your AMCAS application can be faxed to: ATTN: AMCAS AP 773-834-5412

Your AMCAS application can be mailed to:

104W
Univ of Chicago Pritzker Sch of Medicine
Office of Medical Education
924 E. 57th Street
Chicago, IL 60637

Your AMCAS application can be emailed
to: admissions@pritzker.bsd.uchicago.edu
(If you choose this option it is best to send it as an html file follow
the instructions below)

Go to the print preview section of the online application this opens a new window

Save this window as an .html file

Send it as an email attachment

Thank you for the dedication you are demonstrating in your attention to this application process. Please contact us with questions at the above admissions email or phone us at 773-702-1937. We look forward to receiving your application. Best wishes.

R. Eric Lombard, Ph.D.
Associate Dean for Admissions and Financial Aid

Sylvia Robertson
Assistant Dean for Admissions and Financial Aid

Dear Prospective Students/AMCAS Applicants:

Many of you are undoubtedly having great difficulty submitting your online AMCAS application. From what we understand, students are often spending 80 hours or more filling out the online forms. Let me say that, if there was any way we could help solve this problem, we would, as it does not jibe with our philosophy of being Person to Person. Understandably though, we can’t.

We can, however, speed up your application review process. We are now asking all prospective students/AMCAS applicants to submit:

1. a paper copy of your AMCAS 2002 application, and
2. your MCAT score

directly to us at the following address:

University of Pittsburgh School of Medicine
Office of Admissions and Financial Aid
3550 Terrace Street
518 Scaife Hall
Pittsburgh, PA 15261
412-648-9891

This will allow us to begin a more personal review of your application, to basically get a headstart, while we await the delayed electronic transmission of your AMCAS record.

Note, however, that you will—also—still have to submit your application through AMCAS. This is unfortunate but unavoidable.

To further help you, we have assigned two special counselors to handle any question you may have about the AMCAS problems and your hard-copy application submission. Please feel free to contact them directly:

One final thing...In the next couple of months we will be implementing a new, more student-centered website, so please be sure to stop by and visit again.

TO: Interested Parties
RE: Applying to University of Missouri-Columbia School of Medicine
DATE: August 3, 2001

Because AMCAS is experiencing ongoing difficulties in the implementation of their electronic application service, and the transmission of data from Washington, D.C., to the nation's medical schools remains unreliable, the University of Missouri-Columbia (MU) now joins a growing list of medical schools in announcing that we will accept and process paper copies of the 2002 AMCAS medical school application.

Applicants must submit their medical school application electronically to AMCAS by the published November 1 deadline and file completion deadline at MU remains January 15.

Until the AMCAS electronic data transfer is fully implemented, the information in your printed AMCAS application will be reviewed in the same manner it would be reviewed if sent to the admissions office electronically by AMCAS. Final admissions decisions will not be made until we have received official AMCAS applications.

Once we receive the paper copy of the AMCAS application, we will acknowledge its receipt and proceed to notify each candidate of his/her eligibility to continue through the remaining steps of the admissions process. The first of these is for eligible applicants to complete a file. This is accomplished by providing the following items:

1) Supplemental application (mailed directly to the applicant for completion) and $50 supplemental application fee;

2) A premed committee letter OR a minimum of three letters of reference from professors, one of these should be someone who teaches science;

3) Resolution of residency, course requirement, and graduate program issues;

4) A copy of the applicant's MCAT dates and scores, if they are not preprinted on the paper copy of the application.

In order to expedite the processing of the application, we suggest candidates have transcripts of completed course work forwarded to us. NOT sending transcripts will not affect the ultimate decision regarding one's candidacy but will greatly assist our office personnel in verifying course grades and GPAs.

You may cover up the names of other medical schools within the Designated Medical Schools section of the application, but please leave MU visible.

We anticipate AMCAS becoming fully operational in the near future and we continue to work within the AMCAS framework for receiving and processing applications. This temporary parallel system in no way is intended to replace applicants' or MU's involvement with AMCAS.

For more information, please contact the MU School of Medicine Admissions Office by phone: 573-882-9219, or email: nolkej@health.missouri.edu or myersde@missouri.

(Mrs.) Judy Nolke, M.Ed.
Coordinator of Admissions and Recruitment
University of Missouri-Columbia School of Medicine
Columbia, Missouri 65212
573-882-8047

(Baylor wants more dead xylem tissue sent by the applicant)

From Paul T. White, Assistant Dean for Admissions at the Johns Hopkins University School of Medicine:

"Because of the difficulties with the online application being developed by the American Medical College Application Service (AMCAS), the Johns Hopkins School of Medicine has developed special transition procedures for students applying for the class entering in September 2002. I would very much appreciate it if you could post the following web site on the Health Professions list serve:

http://www.hopkinsmedicine.org/admissions/specialnotice.html

The site will become live at 5:00 P.M. July 30, 2001."

Mary Catherine Savage, Preprofessional Advisor
Johns Hopkins University
Suite 300 Garland Hall
3400 N. Charles Street
Baltimore, Md. 21218
Phone: (410) 516-6529
FAX: (410) 516-4040
http://www.jhu.edu/~preprof

Loma Linda University (Loma Linda, CA - August 1, 2001)

While waiting for the successful transmission of AMCAS 2002 applications, we invite applicants to Loma Linda University School of Medicine to send directly to us a copy of their AMCAS 2002 application. This can be sent in paper format or in electronic format as an e-mail attachment to som-admissions@som.llu.edu . We will also need a copy of your MCAT scores. Receipt of the application will enable us to begin the process while we await the verified AMCAS application.Professional advisors are encouraged to disseminate this information to all applicants interested in applying to Loma Linda University.

If there are any questions, you may contact us by e-mail to som-admissions@som.llu.edu , or by telephone at 1-800-422-4558, prompt 1, or (909) 558-4467.

Thanks for your assistance.
John S. Thorn, EdD
Associate Dean for Admissions
School of Medicine
Loma Linda University

If you are applying to Vanderbilt University School of Medicine for the 2002 First Year Class, special instructions should be followed to speed the

admissions process:

1. Send a printed copy of your AMCAS application to:

Vanderbilt University School of Medicine
Admissions Office
209 Light Hall
Nashville, TN 37232-0685

2. Send copies of your college transcript(s) directly to the admissions office (same address as above).

3. As soon as Admissions receives a copy of your AMCAS application, you will automatically be mailed the Vanderbilt secondary application. NOTE: This is a major change from our usual procedure. This year every applicant who applies to VUMS through AMCAS will be sent a Vanderbilt secondary application to complete. Interviews will be offered after the review of the AMCAS application, transcript(s), and Vanderbilt secondary application. Applicants to be interviewed will receive interview invitations by mail.

4. Submit your AMCAS application on line. Final decisions regarding your application will not be made until we have received your offical AMCAS application.

Patricia Sagen, Ph.D. Director of Admissions
209 Light Hall
Vanderbilt University School of Medicine
Nashville, TN 37232-0685
(615) 322-2145
(615) 343-8397 (FAX)

As a result of delays and uncertainty involving AMCAS 2002, those applicants who have successfully submitted an AMCAS 2002 application may initiate the application process at the University of Iowa College of Medicine by sending a paper copy of that application and a copy of your MCAT score report directly to:

University of Iowa College of Medicine
Office of Admissions
108 Medicine Administration Building
Iowa City, IA 52242-1101

If you have questions, please contact our office by email at medical-admissions@uiowa.edu. You may also call 319-335-8052 or 1-800-493-7415 (option 2).

Peter Densen, M.D., Associate Dean
Student Affairs and Curriculum
University of Iowa College of Medicine
100 Medicine Administration Building
Iowa City, Iowa 52242-1101

To All Pre-Medical/Pre-Professional Advisors,

In view of the difficulties applicants and medical schools are experiencing
with the electronic application procedures established by AMCAS, Tulane
University School of Medicine would like the advisors to know that we are
putting into effect, immediately, the procedures described in the attached
file. I would appreciate this information being made available to all
advisors and would request that they, in turn, make this information
available to all their students interested in applying to Tulane. We will
be mailing this information to all applicants who have directly contacted
this office.

If there are any questions about this matter please feel free to contact me
by email or telephone: (504) 588-5187.

Joe

Joseph C. Pisano
Associate Dean for Admissions
Tulane University School of Medicine

Tulane University School of Medicine

Office of Admissions SL67

1430 Tulane Avenue

New Orleans, LA 70112

Until such time as AMCAS forwards us the official application, we will use this copy to begin the processing of your application.

Please note, with the copy of your application, you must also include a letter stating the scores you attained on your most recent MCAT exam. If you have taken the MCAT more than once, please include the results of the last two times you took the exam. In addition to the test scores, indicate whether the MCAT was taken in April or August and the year(s) in which the scores were recorded. Be sure to include all four MCAT scores, i.e., verbal reasoning, physical sciences, biological sciences, and writing sample, for each MCAT reported.

You should also send to this office a copy of your Tulane Addendum, or Secondary application. The Addendum, with instructions for its completion, may be accessed on line:

http://www.som.tulane.edu/admissions/application.pdf

AMCAS APPLICATION

TULANE SECONDARY AND APPLICATION FEE

MCAT SCORES

LETTERS OF SUPPORT

The Medical College of Wisconsin is going to offer a work around for applicants applying to medical school. If you have submitted your AMCAS application or are having technical difficulties submitting your completed application:

1. You may expedite the MCW admissions process by printing your AMCAS application and mailing it to our admission office. Don't forget to make a copy for your records. Medical College of Wisconsin 8701 watertown Plank Rd, Milwaukee,WI 53226

2. Along with your printed AMCAS application, you must submit copies of your MCAT dates and scores (all tests within the past 3 years, if applicable)

3. Have official transcripts sent to MCW from all schools that you have attended.

Upon receipt of the copy of the AMCAS application, we will send a secondary application to the applicant. To have your application considered for admission at the Medical College of Wisconsin, you must transmit an electronic application to AMCAS. Once we have received your completed application from AMCAS, we will verify the data that you have furnished MCW.

We would greatly appreciate informing your students of our interim process. Also reassure your students that our web based secondary application is completely secure.

Our goal is to try to make the application process as easy as possible. If any applicant has questions, have them call us at 414-456-8246.

Sharon A. Carpenter
Director of Admissions
Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
414-456-8246
scarpent@mail.mcw.edu

The following is an email that Richard Silverman, Director of
Admissions, Yale School of Medicine, has asked that I post on the
national listserv. Yale School of Medicine decided as of yesterday
evening to use a "transition" method of applying to their medical
school, while AMCAS continues to work on the transmission of
information to the medical schools. This is in no way meant to
bypass the AMCAS application, but only to assist those students who
wish to get the process underway at Yale. This is a rather lengthy
email, and if you have any students who plan to apply to Yale School
of Medicine, I would suggest that you print this for them.

All questions regarding this procedure should be addressed to
richard.silverman@yale.edu

Here is the complete message and text:

I am putting our "Special Instructions" into this e-mail as text, for
distribution to pre-medical advisors. As we discussed, we see these
"transition procedures" as a temporary way of helping our applicants
until such time as the AMCAS process is working smoothly. Your
colleagues will find these instructions linked to our on-line
supplemental application at http://info.med.yale.edu/medadmit

Thanks for your assistance.

Richard


Special Instructions for Yale School of Medicine Applicants
Who are Experiencing Difficulties with the AMCAS 2002 Application

- Problems with AMCAS 2002:
The American Medical College Application Service (AMCAS) has
substantially upgraded its application for the 2002 enrollment cycle.
As with many new and complicated web-based programs, unexpected problems have emerged during the AMCAS 2002 implementation period. Some applicants have experienced technical malfunctions or long delays in
entering data or submitting their applications. In addition, the
process of transmitting applications by AMCAS to individual medical
schools has been very slow in getting established. Thus, the evaluation
of applications cannot begin as normally scheduled.

In response to these difficulties, the Yale School of Medicine has
developed special transition admissions procedures to assist our
applicants. The procedures include four separate steps:

1.) First Transition Step: Send a Printed Copy of Your AMCAS Application
If you have been unable to submit your AMCAS application because of
technical problems, or if the submission of your application has not
been confirmed by AMCAS, you may expedite the Yale admissions process by printing your AMCAS application and mailing it to our admissions office
(after making a copy for your records). Send the application to: Yale
University School of Medicine / Admissions Office / 367 Cedar Street /
New Haven, CT 06510. The information in your printed AMCAS application will be reviewed in the same manner in which it would be reviewed if sent to the admissions office electronically by AMCAS.

- Note on MCAT Scores:
Along with your printed AMCAS application, you must include a letter
informing us of your MCAT dates and scores (all tests within the past 3
years). Official MCAT information will be confirmed after we receive
your AMCAS application electronically. In the interim, we will use the
scores you provide to begin the application review process.

- Tips on Printing Your AMCAS Application:
To print your AMCAS application, it is probably best to access the
application using Internet Explorer, version 5.5. Applicants using
other browsers have reported difficulties. Once you access your
application, select (click on) "Print Application" from the menu along
the left side of the screen. This will cause a window to pop up,
showing your application. (Note: This "pop up" may happen very slowly,
with a time indicator to show progress.) After the application has been
uploaded completely, you can print it by using either the print icon or
the "File Print" command, making sure to indicate that you want "all"
forms to print.

- Note on the Appearance of Your Printed AMCAS Application:
There will be no paragraph structure in your AMCAS essay, and some other
parts of the application may appear to be organized incorrectly. Do not
be concerned; the appearance of this document will have no impact on our
reading or evaluation of your application.

2.) Second Transition Step: Submit Your Yale Supplemental Application
In our regular admissions process, your AMCAS application would be
transmitted to us electronically by AMCAS. We do not "screen" AMCAS
applications and invite all AMCAS applicants to submit a Yale
Supplemental Application. In this transition period, all applicants are
welcome to submit the Supplemental Application directly on line at any
time (http://info.med.yale.edu/medadmit), either before or after
submitting an AMCAS application. Note that you will only be able to
submit your Yale Supplemental Application on line if you use your AMCAS
(10-digit) Identification Number.

- Completing Your Supplemental Application:
To complete your on-line Yale Supplemental Application, you must print,
sign, and mail the Supplemental Application Certification Page, together
with the $65 application fee. You must also arrange to have letters of
recommendation sent directly to the admissions office.

3.) Third Transition Step: Send Your College Transcript(s)
In the normal admissions process, we receive confirmed transcript
information electronically from AMCAS. Under these transition
procedures, you must send copies of your college transcript(s) directly
to the admissions office. This material will be confirmed after we
receive your academic information electronically from AMCAS and (in the
case of entering students) your official transcripts from college
registrars. In the interim, we will use the photocopied transcripts you
provide to begin the application review process.

4.) Fourth Transition Step: You Must Submit Your AMCAS Application On
Line
Through our transition procedures, we will be able to begin the
processing and evaluation of 2002 applications. If AMCAS technical
difficulties persist into the late summer, we may invite applicants for
interviews based on these evaluations. You must, however, also submit
your AMCAS application on line through AMCAS as soon as it is
technically possible to do so. Final admissions decisions will not be
made until we have received official AMCAS applications.

- Important Deadlines:
All applicants to the M.D. program and the M.D./Ph.D. program at the
Yale School of Medicine must submit an AMCAS application by October 15
and a Yale Supplemental Application (along with all supporting material)
by November 15. These deadlines have not changed.

- Contact Information:
Information about the AMCAS on-line application may be obtained at
http://www.aamc.org. Information about the Yale School of Medicine
admissions process and a link to our on-line Supplemental Application
may be found at http://info.med.yale.edu/medadmit.

1. Any applicant (including those who have initiated an AMCAS 2002 application) can submit an on-line Direct Application to Washington University School of Medicine. The Direct Application can be found at http://applydirectmed.wustl.edu

W. Edwin Dodson, MD
Associate Vice Chancellor and Associate Dean for
Admissions and Continuing Medical Education
Professor of Pediatrics and Neurology
Washington University in St. Louis, School of Medicine
660 South Euclid, Campus Box 8077
St. Louis, MO 63110-1093
E-mail: dodsone@msnotes.wustl.edu
Phone (314) 362-6844 or Fax (314) 362-4658