Academic Policies • Grades | CBU
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Academic Policies

Academic Year

The academic year is comprised of a Fall 16-week Semester and a Spring 16-week Semester followed by optional sessions in the Summer (exception - summer is mandatory for the Physician Assistant Program).  The Fall and Spring Semesters may be divided into two 8-week parts of term.  

 
Course Load

Students considering in enrolling part-time (fewer than 12 semester hours at the undergraduate level and 9 hours at the graduate level) should consult with their advisor and Financial Aid. Enrolling part-time may impact financial aid eligibility, progress toward degree completion, participation in co-curricular activities (especially intercollegiate athletics) and may even affect such things as eligibility for health insurance coverage.



Attendance

Every student is expected to attend classroom and laboratory periods regularly.  All students are expected to attend class beginning with the first class meeting.  CBU has no official Leave of Absence policy.  A student who has been absent, even for a legitimate cause, is under obligation to make up the work by special assignment to the satisfaction of the instructor.  Any student who has missed a total of eight (8) hours or approximately 20% of class time may be given a mark of "F" after the last day to withdraw from classes has passed.  No faculty member is allowed to have an attendance policy which penalizes a student for absences due solely to participation in an official University sponsored activity including athletic competition which requires limited or occasional absences; however, the student must satisfy all academic work required for the course.  Failure to attend a class or ceasing to attend a class does not constitute a drop and a grade of "F" will be recorded.

Grades

Grades are listed at the mid-semester for day students and at the end of the semester for all students and programs. Grades are made available through Banner Web. All CBU students must have a CBU email address. Only semester grades are kept on permanent records. For the purpose of computing averages, grades are converted to quality points. The grades with their significance and the corresponding points are:

UNDERGRADUATE

Grade Significance Quality Points
A Excellent 4
B Good 3
C Satisfactory 2
D Barely Passed 1
P Passed 0
F Failed 0
FA Failed - Excess Absences 0
FN Failed - Never Attended 0

 

 

 

 

GRADUATE

Grade Significance Quality Points
A Excellent 4
B+   3.5
B Good 3
C+   2.5
C Pass 2
P   0
F Failed 0
FA Failed - Excess Absences 0
FN Failed - Never Attended 0

Some programs require a grade of “C” or higher as a pre-requisite to the next course. The Grade Point Average is obtained by dividing total quality points by total hours attempted, with the exception of hours attempted in which the grades of “P” or “W” are given. The mark “P” is used to indicate passing, and the mark “F” to indicate failing or unsatisfactory work in certain specific courses. The hours in these courses are counted in the total load, but the mark of “P” is not used in the calculation of the Quality Point Ratio whereas the mark of “F” is. These marks are also used in some non-credit courses. “W” indicates a student withdrew from a course without penalty. “NR” grade is given when an instructor fails to turn in a grade report. 

Incomplete Grades

Instructors will penalize a student for failing to submit required work. Alternatively, an instructor may agree to give a student a temporary grade of “I” if asked by the student in a timely fashion. Instructors are under no obligation to agree to give a grade of “I.” The grade of “I” can only be given after the student, the instructor and the dean of the particular school in which the incomplete grade is being given sign an “Incomplete Grades Contract” specifying the work to be completed and return it to the Registrar’s Office for the posting of the incomplete grade. Incompletes can only be given if the paperwork is completed at least one week before final exams. Exceptions to this deadline may only be made by the Dean of Academic Services and Faculty Development (Day students) or the Associate Registrar (all other students). These will only be granted for a documented illness, a serious family emergency, or another issue of comparable magnitude. Requests made by students for an exception to this deadline must be received by the Dean of Academic Services and Faculty Development or Associate Registrar by the last day of exams. The “I” grade will not be computed in the GPA. When the “I” is changed to a grade, that grade will be calculated into the GPA, and the “I” will show next to the new grade. The “I” grade does not satisfy the prerequisite if the course is needed to continue to the next course. The grade is changed to “I/F” if all the work is not completed by the midterm of the following semester for day courses or the end of the following term for evening courses. Form: "Incomplete Grade Contract

Failure to attend a class or ceasing to attend a class does not constitute a drop, and a grade of “F” will be recorded.

Deadlines for Incompletes:

Program Auto Grade Change Date
Undergraduate - Day Midterm of following semester (Fall or Spring)
Undergraduate - Professional End of following term (Aug, Oct, Jan, March, June)
Graduate End of following semester (Fall or Spring)
 

 

Academic Standing

UNDERGRADUATE STUDENTS

Total Credits Minimum Acceptable GPA
 1-23 1.50
 24-59 1.70
 60 or more 2.00


 

Academic Probation

A student whose cumulative GPA falls below this minimum acceptable level in any semester will be placed on Academic Probation for the subsequent semester. If the student attains at least the minimum acceptable cumulative GPA during the probationary semester, Academic Probation will be removed. A student who is on probation is limited to 15 hours per semester, unless written permission to carry more has been obtained from the Vice President for Academics. If the student does not attain the minimum acceptable cumulative GPA during the probationary semester but does attain a semester GPA of at least 2.00, the student will remain on Academic Probation and may continue at the University.

Probation Failure

If a student does not attain the minimum acceptable cumulative GPA during the probationary semester and does not attain a semester GPA of 2.00, the student has failed probation and will be suspended from the University for one semester (Fall or Spring).  Any student who has been suspended because of a failing average will not be eligible to reenter the University until he or she has stayed out at least one semester (Fall or Spring).  Credits earned during the semester of suspension because of academic probation are not transferable for re-entry into the University.  After the suspension semester, the student may reapply to the University; however, readmission is not guaranteed.

GRADUATE STUDENTS

Graduation from a graduate program requires a cumulative GPA of 3.0 or better.  

All participants are expected to maintain a grade point average of 3.0 or higher on a 4.0 point grade scale. Persons who fail to attain and maintain the 3.0 GPA will be places on Academic Probation and may be allowed to continue in the program on a probationary basis. Failure to remove the probationary condition within two semesters will cause the participant to be placed on Probation Failure and to be dismissed from the program. A person dismissed from the program may reapply after being out of the program for one academic year. Each graduate director will monitor the performance of students enrolled in the respective graduate program.

Repeating Courses

Undergraduate Students:  Courses may be repeated in an attempt to improve a grade in any course taken at Christian Brothers University. Computation of the student's grade point average will be based upon the most recent grade earned in the course, although the record will reflect all grades earned in a course. If a student earns a failing grade in a repeated course, he will lose any previously earned credit in that course. No course may be repeated more than two times (a total of three enrollments). A semester or term in which the student withdraws from the course with a grade of "W" will be counted as an attempt. A student may not repeat any course off-campus that has been previously attempted at Christian Brothers University. RN to BSN students may only repeat a total of two nursing courses. Any student who receives financial aid should consult the Student Financial Assistance Office regarding the effect repeating a course has on their financial aid.

Graduate Students:  A graduate course may be repeated only once (a total of two enrollments) in an attempt to improve the grade. The last grade received in a course is used in the calculation of the student's grade point average. A student may not repeat any course off-campus that has been previously attempted. Any student who receives financial aid should consult the Student Financial Assistance Office regarding the effect repeating a course has on their financial aid.

Dean's List

Superior scholarship is recognized by the publication of the Dean’s List after each announcement of semester grades. Students awarded Dean’s List honors have carried a minimum of 12 hours and have earned a minimum Grade Point Average of 3.4. Any grade of “D,” “F,” “I,” or “U” automatically eliminates a student from this recognition, regardless of other grades. Courses in which the grade given is “P” (pass) are not included in any calculations for the Dean’s List.

Earning Credit Outside CBU Coursework

You may be granted credit from the following sources:

CHALLENGE EXAMINATIONS

Students who, by virtue of study or travel abroad, work experience, independent study, advanced work in high school, or study in non-accredited institutions, believe that they might already possess knowledge comparable to that expected in certain courses may receive credit and placement based on acceptable scores of selected Subject Examinations administered by CLEP. If there is no CLEP exam available for a specific course, the student may inquire with the Department Chair over the course to see if a Challenge Exam (a departmentally-administered examination) is permitted. The Department Chair after consultation with the department faculty will make that determination. The fee for taking the examination is $100.00, which is not refundable. There is no additional fee for posting, if credit is awarded. No Challenge Exam is allowed for any course which was previously failed either at Christian Brothers University or elsewhere. A student may not retake a Challenge Exam after failure of a previous Challenge Exam in that course. The form for a Challenge Exam must be obtained from the Web page of the Registrar’s Office.

MILITARY SERVICE/SCHOOLING

All veteran students are required to submit a DD214. All post-secondary education / training (including military) will be evaluated, and credit granted appropriately. No VA certification can be sent in unless the VA student fills out the Request for Verification Form in the Registrar’s Office each semester that the VA student is enrolled.

EXPERIENTIAL ASSESSMENT


Students may be granted credit for college-level knowledge and understanding related to the student’s degree program and gained from non-college instruction. Credit for professional or technical courses, licenses, certifications, workshops, or similar instruction can be awarded if completion, clock hours, and content are documented thoroughly. Documentation is evaluated for credit by the department chair who teaches in the area in which credit is sought. The student must submit all appropriate documentation to the Dean of Academic Services and Faculty Development, Dean of College of Adult Professional Studies, or the Program Director. The documentation will then be forwarded to the academic department chair for evaluation. The Department Chair will complete the evaluation form detailing what, if any, credit should be awarded and then forward the material back to the Dean of Academic Services and Faculty Development, Dean of College of Adult Professional Studies, or the Program Director to ensure that duplicate credit is not being awarded if several departments must evaluate the information. The Dean of Academic Services and Faculty Development, Dean of College of Adult Professional Studies, or the Program Director will submit the awarded transfer credit to the Registrar’s Office for posting. The credit awarded will not be posted to the student’s transcript until the student has earned 12 hours of academic credit at Christian Brothers University.